Overview
Executive Assistant at African Fibres Tanzania LTD
Job Purpose: The Executive Assistant provides high-level administrative support to the Executive Director with the day-to-day business of the organization including scheduling meetings and maintaining the director’s calendar, preparing correspondence, coordinating travel, and other related functions. This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients and staff under the direction of the Executive Director. This individual is a self-starter, extremely organized and has a keen eye for detail and highly developed problem-solving skills.
JOB DESCRIPTION FOR EXECUTIVE ASSISTANT
Principal responsibilities
To Provide full administrative assistance to the Executive
Acts as liaison to the Board of Directors and Board Executive committee, orders meeting refreshments/ meals and prepares conference room, attends all board meetings, records, transcribes meeting minutes, maintains historical files
Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airlines reservations, hotel accommodations, rental cars and all other travel needs
Conserves Director’s time by reading, researching, and routing correspondence, drafting letters and documents, and screening and routing calls
Maintain Director, board and local government VIP Lists, prepares and mails VIP Correspondence, subscription and season brochures, and reception invitations.
Maintains personnel and customer confidence and protects operations by keeping information confidential
Researcher’s flights for travel
Maintain airline and corporate restaurant sponsorship accounts and prepares required reports for annual audit
Assists director with the event organization
Contributes to team effort by accomplishing related results as needed
Work Schedule:
Monday through Friday 8am to 5pm and Saturday 8 am to 13:00 pm on Saturday (Breakfast & lunch time included)
During events and periods of high work volume, extra workday and evening hours as necessary
Other Duties as Assigned
Assist with other responsibilities of the administration team as requested by Hr & Legal Manager without affecting responsibilities to the Director.
Skills/Qualifications
Degree in a related field or equivalent
Highly skilled in Microsoft applications, outlook, word, excel and PowerPoint
Ability to handle confidential information with discretion
Effectively communicate with Executives, Board members, donors, customers and employees
High level of organizational, time management and customer relations skills
Detail-oriented, accurate and able to act autonomously with minimal supervision
Ability to work well under pressure and meet deadlines
Age Limit (Between 25-35 years)
Interested candidate may send their Cvs to before 8th June 2023
MODE OF APPLICATION
Click “APPLY FOR JOB” button above to apply for this job.
Women are highly encouraged to apply
