Overview

Admin Assistant 

Dar es Salaam

Alistair Group
Alistair Group makes our clients’ businesses work better in Africa by self-delivering integrated logistics solutions.

About the job

Overall Purpose

To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviours and values.
Ensure compliance with company policies and procedures and relevant Tanzanian legislation

Accountabilities & Responsibility Areas

Reception
Greets office visitors and personnel in a friendly and sincere manner
Administration
Prepare original POD documents and send invoices/ fedex them. Send copies to accounts.
Dispatch cheques to company suppliers.
Welcoming guests at the reception and answering the phone calls
Maintaining office filling for documents and ensuring safe custody
Ensure all due diligence for the company and all vehicles, motorcycles, trucks and trailers is updated on time.
Follow up with clearing agent to ensure timely release of imported items at the port
Maintain office equipment, stationery and consumables
Receiving company guests, arranging for their transport and accommodation.
Health, Safety, Environment and QualityActively support the Alistair Group Health, Safety, Environment and Quality vision and values.

Formal Training/Education

Bachelor of Business Administration

Knowledge/Skills & Experience

Minimum 1 year experience
Ability to work effectively with different cultures.
Strong communication and administration skills.
Self motivation, leadership and management skills
Ability to use electronic office software, word, excel, email

MODE OF APPLICATION

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