Title: Logistics Cum IT Intern
About the position:
The Logistics Cum IT Intern is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support to all programs at Helen Keller International. The Intern must ensure that all aspects of a logistics team, such as shipping and warehousing are working together to fill orders and deliver materials on a timely basis. They will review all processes and systems and design and implement new plans and procedure.
Reports to: Finance Officer
Assist in managing logbooks-control and filling by ensuring thorough completion by drivers for each journey
Assist in managing system to monitor and control fuel usage for vehicles
The Logistics Intern ensures that HKI procedures and respective donor regulations applicable are closely followed.
Assist in allocation and proper rotation of appropriate work and assignments to the Drivers
Assist in maintaining a box filing system for each vehicle and motorbike that stores all information
Assist in planning routes for field activities
Assist fleet manager on other tasks as requested
Assist in organizing administrative logistics including booking of flights and hotel reservations, arranging for transportation, review of travel authorizations, documentations and payments.
Logistics Intern ensures the proper functioning of supply chain including purchasing of goods and services, their transport and storage.
Supporting clearing and forwarding with the contractors
Assisting procurement assistant as requested
Assist in other duties as directed by the line Manager Information Technology Duties
Assist in maintaining ICT procedures and protocols for the country Office eg the Server
Together with the Operations Manager and Our IT Consultant assist ion Internet and Server Operations.
Assist in local IT support services to ensure regular server security management – regular data back-ups, virus updates, and to problem solve IT issues within the office-connectivity, router, software and hardware issues, power supply, etc;
Assist in other duties as directed by the line Manager
Desired Qualifications, Experiences and Conditions:
Bachelor’s Degree in IT and Logistics or equivalent in technical studies.
Substantial knowledge of standard logistics procedures and practices required.
Good level of technical skills in IT / Communications
Background of Fleet management
Good communication and representative skills.
Ability to multitask and deal with stressful situations.
Ability to adapt within the working environment.
Ability to work in a team setting.
Second language skills highly recommended and for some missions required.
MODE OF APPLICATION
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About Helen Keller International (HKI) Tanzania
Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 20 countries in Africa and Asia as well as in the United States. HKI is known for sustainability, reliability, efficiency and the highest level of technical expertise in fighting and treating blindness and malnutrition.
Established in 1984, the HKI-Tanzania office works in partnership with the Ministry of Health, Community Development, Gender, Elderly and Children (MoH), local NGO’s, and other national and international development partners in the areas of nutrition and neglected tropical diseases (NTDs), particularly trachoma.