Public Engagement Assistant (Professional Exchanges Coordinator) at U.S. Embassy
Announcement Number: DaresSalaam-2023-023
Hiring Agency: Embassy Dar Es Salaam
Position Title: Public Engagement Assistant (Professional Exchanges Coordinator) (All Interested Candidates)
Open Period: 05/16/2023 – 05/30/2023
Vacancy Time Zone: GMT+3
Series/Grade: LE – 6510 8
Salary: TZS TSh38,384,127 /Per Year
Work Schedule: Full-time – 40 hours a week – work schedule
Promotion Potential: LE-8
Duty Location(s): 1inDar Es Salaam, TZTelework
For More Info: HR Section
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources
Security Clearance Required: Public Trust – Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Public Engagement Assistant (Professional Exchanges Coordinator) in the Public Affairs Section.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel
I. Project Development and Implementation (50% of time)
General: Plans, implements, and coordinates activities to reach EOL audiences and thereby expand Mission access to opinion-makers and thought leaders. Manages all aspects of Tanzanian inbound and outbound exchange programs for EOL audiences. Coordinates Department of State (DOS)-funded programs and develops Mission-designed virtual and in-person exchange activities. For U.S. government (USG) programs implemented by Tanzanian organizations, ensures that partners comply with USG requirements. Recommends grants and public/private partnerships to amplify USG investment. Collaborates with the Strategic Content Coordination (SCC) team to produce and disseminate multimedia content to engage participants in professional exchanges and to promote public awareness of Mission EOL exchange programs.
Outbound Exchanges: Engages officers across the Mission to coordinate the process of identifying and recruiting Tanzanian participants for U.S. exchange programs. Coordinates the Mission process to review and select participants and convenes Public Diplomacy (PD) Section- or Mission-wide selection panels as needed.
Inbound Exchanges: U.S. Exchanges: Identifies program options for inbound participants and coordinates program development. Organizes arrival orientations and maintains smooth communication among local implementers, participants, and the Mission. Solves problems arising from Tanzanian implementer deficiencies. Organizes debriefings for participants and Tanzanian implementers at the conclusion of exchange programs. U.S. Subject
Matter Experts (Speakers/Specialists): Works with the EOL Specialist or PAO designee to identify objectives for speaker programs and other activities with U.S. and/or Tanzanian subject matter experts. Works with partner institutions to organize activities and projects in support of those objectives; coordinates the implementation of logistics and other work plans, including cost sharing. Coordinates/provides logistical and administrative support for visiting experts and arranges for/conducts arrival orientations.
II. Strategic Planning, Analysis, and Evaluation (20% of time)
Designs and recommends academic-year and short-duration exchange programs to engage EOL individuals and institutions in coordination with PD and Mission colleagues. Uses analysis of EOL audiences to identify individuals or groups whose participation in exchanges has the greatest impact on Mission goals, in coordination with the EOL Specialist or PAO designee. Reviews evolving formats and costs of DOS exchanges; recommends configuration of Mission-developed exchanges to gain the optimal policy benefit for Mission policy objectives with the greatest resource savings. Actively plans at least one year in advance for DOS-sponsored exchange and alumni programs in Tanzania, both those that must be organized in advance to match the one-year U.S. academic cycle and those requiring extensive lead time for program design, grant development, marketing, candidate selection, and implementation.
III. Intra- and Interagency Coordination (15% of time)
Develops good working contacts with Mission offices and agencies whose goals and objectives prioritize EOL audience outreach; works closely with Mission officers to ensure a strong slate of nominees for professional exchange programs, including the IVLP, and to coordinate the nomination and selection processes. Coordinates exchange programs across the Mission to support and amplify the impact of overall EOL engagement, including those conducted by other sections and agencies. Develops and organizes opportunities for Mission officers to sustain engagement with exchange participants and alumni networks on priority issues. Collaborates with the SCC team to develop virtual exchanges and to support community engagement with like-minded groups of professional exchange alumni.
IV. Administrative Functions (15% of time)
Budgeting and Financial Resources: Prepares and monitors the annual and individual project budgets for EOL exchange and alumni initiatives. Contributes to the overall PD annual budget submission in consultation with the EOL Specialist or PAO designee and the Resource Coordination unit.
Fundraising: Works with the EOL Specialist (or PAO designee) and PAO on PAO-led fundraising for countrywide EOL exchange and alumni programs.
General: Maintains required office records and files and ensures that EOL exchanges are recorded in PD Tools and contact databases as needed.
Note: This position description in no way states or implies that these are the only duties to be performed by the incumbent. The incumbent will be required to perform other duties as assigned by the agency.
Qualifications and Evaluations
EXPERIENCE: Three years of experience is required, with communications, public engagement management, or education duties as components of the work. Prior experience in an international, academic, or governmental work environment is required.
A university degree in International Relations, American Studies, Communications, Political Science, Economics, or local equivalent is required.
LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing English is required. Level 4 (Fluent) Speaking/Reading/Writing Swahili is required. (This may be tested)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Diversity Equality and Inclusion Statement
The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
Proof of Citizenship
Copy of work permit (if not a TZ national)
Other document (if any)
Other document 2 (if any)
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
MODE OF APPLICATION
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