Employment Information
Job SummaryOn behalf of our client, we are seeking a highly organized and proactive Office Administrator cum Secretary to ensure smooth day-to-day operations and provide comprehensive administrative and secretarial support to senior management. This dual role combines office administration and executive support responsibilities, requiring a detail-oriented professional with excellent communication and multitasking skills. Key Responsibilities
- Manage and oversee the daily administrative operations of the office.
- Handle correspondence, prepare reports, and draft letters, emails, and other communications.
- Maintain filing systems (physical and electronic) and ensure records are up to date.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist in the preparation of presentations, reports, and other business documents.
- Act as the first point of contact for internal and external inquiries.
- Monitor and order office supplies to ensure smooth workflow.
- Support HR and finance teams with basic administrative tasks as needed.
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 3 years’ experience in office administration, secretarial work, or executive support (experience in the automotive sector is an added advantage).
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational, time management, and multitasking abilities.
- High level of professionalism, discretion, and confidentiality.
